Notion alternative
Prompt Notebook vs Notion, compared honestly
Notion is the bigger product by a wide margin. Prompt Notebook covers the core of it, pages, wikis and databases, and gives you the AI on the free plan. Here is where that trade works and where it does not.
Notion details come from notion.com and its help centre, checked on 17 October 2026. Notion updates its plans often, so check its pricing page before you decide.
Pick Prompt Notebook if
- You want the AI to draft pages and answer from your notes without a paid seat
- Your work is notes, docs, a wiki and a few task boards
- You find Notion's settings heavier than the work you put in it
- You want a small tool run from Germany under the GDPR
Stay with Notion if
- You rely on relations, rollups, formulas or automations
- You need timeline, chart or form views
- Your team lives in teamspaces with guests and fine-grained permissions
- You need desktop and mobile apps, integrations or an API
- You need SSO or security certifications
Prompt Notebook vs Notion, compared honestly
| Feature | Prompt Notebook | Notion |
|---|---|---|
| Nested pages | Unlimited nesting, drag to reorder and nest in the sidebar | Unlimited nesting, drag to nest in the sidebar |
| Blocks | Text, headings, lists, to-dos, toggles, quotes, callouts, code, tables, images, video, audio and files | All of those, plus synced blocks, buttons, equations, a table of contents and 500+ embedsAhead |
| Links between pages | @ mentions, with a Linked from list on the other page | @ mentions that create backlinks |
| Page style | Icon, cover, sans, serif or mono font, full width | Icon, cover, default, serif or mono font, small text, full width |
| Search | Cmd+K over titles and page text | Cmd+K with filters by creator, teamspace, date and exact matchAhead |
| Workspaces for teams | Not yet. Pages are shared one tree at a time | Teamspaces with their own members, private teamspaces on BusinessAhead |
| Feature | Prompt Notebook | Notion |
|---|---|---|
| Views | Table, board, list, calendar and gallery | Those five, plus timeline, chart, dashboard, form and moreAhead |
| Property types | Nine: text, number, select, multi-select, status, date, checkbox, URL, email | Over twenty, including person, files, relation, rollup and formulaAhead |
| Where a database lives | As its own page | As its own page or inline inside a documentAhead |
| Automations | None | Triggers and actions on paid plans. Free gets buttons and Slack notificationsAhead |
| Feature | Prompt Notebook | Notion |
|---|---|---|
| Share links | View, comment or edit, carried down to sub-pages | People, groups, guests and web links with expiry, six permission levelsAhead |
| Comments | Page comments with threads and resolve | Page and inline comments, reactions, comments on database rowsAhead |
| Page history | A snapshot every 10 minutes of editing, on the free plan | Snapshots about every 10 minutes. Kept 7 days on Free, 30 on Plus, 90 on Business |
| Publish to the web | A page and its sub-pages, read-only, on a prompt-notebook.com link | Notion Sites: unlimited pages, a notion.site domain, SEO settings and custom domains on paid plansAhead |
| Feature | Prompt Notebook | Notion |
|---|---|---|
| AI on the free plan | 30 AI actions per person per dayAhead | A limited trial on Free and Plus |
| Writing help | Continue, summarise, improve, shorten, fix grammar, translate, action items, explain | Improve, fix grammar, shorten, change tone, translate, summarise |
| Answers from your notes | Ask your workspace, with numbered links to the source pages | Q&A over the workspace with source links |
| Beyond your notes | Your pages only | Search across Slack, Google Drive and GitHub, agents and meeting notes on BusinessAhead |
| Feature | Prompt Notebook | Notion |
|---|---|---|
| Apps | Browser only | Web, desktop apps for macOS and Windows, and mobile appsAhead |
| Import and export | Import Markdown. Export Markdown or HTML | Imports from Evernote, Trello, Confluence and more. Exports PDF, HTML, Markdown and CSVAhead |
| API and integrations | Not yet | Public REST API, webhooks and a gallery of connectionsAhead |
| Security | GDPR, operated from Germany. No certifications yet | SOC 2 Type 2 and ISO 27001, SAML SSO on BusinessAhead |
| Free plan | Unlimited pages and blocks for everyone, every featureAhead | Unlimited blocks for one person, limited once two or more members join |
| Paid plans | Coming soon: Plus €6 and Business €12 per member a month | Plus €9.50 and Business €19.50 per seat a month, Enterprise on request |
So which one?
If your Notion workspace is held together by relations, formulas and automations, Prompt Notebook cannot replace it today, and switching would cost you more than it saves.
If you mostly write, meeting notes, a wiki, briefs and a task board or two, and you want an AI that drafts pages and answers from them without a paid seat, Prompt Notebook does that job with less to set up.
You can try it next to Notion. Import a few Markdown exports, ask your workspace a question you know the answer to, and see whether the sources hold up.
Try it next to Notion
Bring a few pages over as Markdown and ask your workspace about them. Free, no card.